Yes, that’s right – emails matter. There is no doubt about it.
But a messy inbox can work against you. You might miss important messages and lose customers.
That’s why you need email management software to keep your communications organized and efficient.
We’ll show you seven tools that help you:
So, let’s get started.
An email management software helps you organize your emails and make them easier to handle.
These tools include features like:
You can also connect these tools to your CRM and project management systems for better workflow. You can even pair them with email verification tools for businesses to ensure your contact lists remain accurate and up to date.
Whether you own a small team or a large business, email management software can help you. It improves different areas like customer support, sales communication, and team collaboration.
Here is exactly how beneficial this solution can be for you:
For example, they can automatically reply to emails asking “What are your business hours?” or “Where is your office located?” This way, your team can focus on important work.
For example, at an SEO company, when a client asks about their website rankings, the account manager can add an internal note for the SEO specialist to prepare a report, ensuring nothing gets missed and no one does the same work twice.
For example, a travel company using email management software might see that it takes 8 hours on average to respond to customer emails about bookings or cancellations, or that one agent is handling 65% of all email inquiries while others handle much fewer.
This helps the company balance the workload, improve response times, and ensure travelers get timely assistance.
Now, finally, let’s go through several tools that will make your job easier and help you organize communication more effectively.
The first tool we’re going to discuss is Front, which is an AI-powered email management tool that helps teams organize communication and work together better. It brings emails, SMS, WhatsApp, and live chat into one inbox, so you can manage customer messages easily.
These are the key Front.com features that make this tool effective.
➤ Key Features
➤ Pricing and Plans
There is a free 14-day trial, which includes all Professional plan features.
Hiver is the next email management software on our list. Its email management features turn Gmail into a shared inbox that helps teams work together smoothly.
Multiple team members can manage, assign, and respond to emails in one place, making communication faster and more organized.
➤ Key Features
➤ Pricing and Plans
SaneBox is an AI-powered email management platform that automatically sorts unimportant messages into separate folders, keeping your inbox focused on priority emails.
The service learns your email habits over time and works with any email provider like Gmail, Outlook, or Apple Mail.
Here are Sanebox features you can leverage for effective email management.
➤ Key Features
Automatically moves unimportant emails to a separate folder to keep your inbox distraction-free.
Delete thousands of unnecessary emails in just five minutes.
Block unwanted senders forever—never receive emails from them again.
Collects all newsletters into one folder so you can read them later.
Get alerts to follow up on important emails without having to remember them yourself.
See a summary of unopened emails and organize them quickly with bulk actions.
➤ Pricing and Plans
To bring your calendar, contacts, tasks, and emails together, Microsoft Outlook gives you one easy place to stay organized. Keep track of messages, manage meetings, and stay on top of your to-do list without the clutter.
➤ Key Features
Outlook uses folders to organize messages – you can move emails by selecting a message, choosing Move, and picking a folder, or by drag-and-drop.
Rules automatically sort emails into folders and categories as they’re delivered – you can create rules to always move messages from specific senders to designated folders.
Sweep automatically deletes unwanted email with options to delete all incoming messages from a sender, keep only the latest email, or delete messages older than 10 days.
Archive keeps your inbox clean without deleting emails – archived messages can be searched and restored to their original folders.
Flag emails for follow-up by selecting an email and choosing Follow up, with the ability to filter and view all flagged messages.
Filter emails by priority, flagged status, attachments, mentions, and more; categorize messages, pin important ones at the top, or snooze messages to reappear later.
➤ Pricing and Plans
For home
Next on our list is Zoho Mail. It is a secure, ad-free email platform designed to make communication effortless while boosting teamwork and collaboration.
Here are a few Zoho Mail features to simplify your inbox.
➤ Key Features
Automatically sort your emails with filters and rules. Set it once, and your emails go exactly where they belong.
Share drafts or entire folders with your team for review. Get feedback or delegate email threads instantly.
Access Calendar, Tasks, Notes, and Contacts right in your inbox. No switching apps – everything you need is in one place.
Find any email quickly using sender, date, keywords, or attachments. Never lose an important message again.
All attachments are organized in one spot. Preview, share, or resend files easily without searching through old emails.
➤ Pricing and Plans
The last tool we will explore is Brevo, which is an email marketing tool that makes it easy for you to create, send, and automate email campaigns.
The platform is simple, affordable, and helps you get good email results with 24/7 support.
Here are five key Brevo features for effective email management:
Create professional emails with a simple drag-and-drop editor or choose from 40+ ready-made templates.
Let AI write your subject lines and email content, plus automatically find the best time to send to each person.
Group subscribers by demographics, behavior, or purchase history with lists that update themselves.
Set up automatic emails for welcomes, birthdays, and cart reminders that send without manual effort.
Monitor open rates and clicks to see what works and improve your future campaigns.
So far, we’ve looked at seven tools, each with its own strengths. Here are some simple tips to help you pick the best one for you.
First things first, understand why you need email management software. Decide if you need the software for customer support, marketing, team collaboration, or personal email organization.
Look for automation, integrations, collaboration tools, and reporting that fit your needs. You may also want software that works well alongside email scraper tools to collect leads efficiently.
Think about your team size, budget, security, and how easily your team can use the email management software.
Use free trials or demos to see if it works well with your daily workflow.
Read reviews, research options, and pick the email management tool that offers the best value and easiest setup.
Of course, you need to use email management software to keep your inbox under control and work more efficiently. But what does it really do, which tools stand out, and how do you choose the best fit?
We’ve answered these questions and shared tips to help you decide. The right tool can simplify your workflow and improve your email communication.
If you want to successfully promote your business, product, or services, you will need to reach out …
Read more
Sending out emails, but unsure if they're reaching your target audience? Perhaps they appear in such…
Read more
You and your team have worked really hard on setting your marketing goals. Now, you have everything …
Read more
With over 97% deliverability you can ensure the best results.
